From a Swedish Reader on Amazon.com

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Testimonials

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David S. Kirk
DavidKirk.org

"English is my second language. For years, I struggled to find a systematic way to write with clarity. I attended a writing course Ed Good presented at Philips Electronics in Shanghai. In less than a week, he taught us an easy-to-follow system to spot and cure weaknesses in our writing style. Now this invaluable system is available in digital format. Anyone who writes will find GrammarRight enjoyable and useful."

Jason Kwan
IP Counsel
Philips Electronics
Hong Kong

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Legal Recruiter
BCG Attorney Search
Washington, D.C.

Business Letter Writing

We live in a day and age where business is everything. The national economy is booming and the international market seems insatiable. If you aspire to own a business of your own or intend to have dealings with one, you must learn the correct protocol for business letter-writing. When writing a business letter, you want it to look as professional as possible. This means that the grammar needs to be sound, as well as the spelling. This will give a good impression of the person writing the letter, but it will also reflect well on the company as a whole. There is nothing more important in business than giving the right impression and being taken seriously.

Business letter-writing has a certain convention of style and a more formal syntax than general letter-writing. But the overall style of the letter will obviously depend on the relationship between the parties concerned. Business letters usually follow a left-blocked format and include certain parts. These include a letterhead or the sender's address, the date, an inside address, a salutation or greeting, a reference, the letter body, a complementary closing, and the signature, printed name, and position of the sender in the company. If there is a second page of the letter, it requires the name of the person who will receive the letter, the date, and the page number. Usually a one inch blank margin precedes these three items.

According to conventions in business letter-writing, the date most often appears between your address and the address of the recipient. The date should be written out completely in order to avoid confusion. Dates can be extremely important pieces of information in the day-to-day running of a business. The body of the letter has no limit on length, but generally the paragraphs are short, no more than four or five lines. Any additional documents enclosed in the letter should also be mentioned in the body of the letter. Various phrases are acceptable when closing the letter. These include, "Cordially," "Respectfully," "Best regards," and "Kindest regards." The closing's formality depends on the content of the letter.

It is important to remember that different cultures and societies influence the style of business letter-writing. In Germany, for instance, the formal rules for letter-writing are considered very important. There is even a German industrial norm that prescribes how to write German business letters in detail, from the letterhead to the closing. The specific forms and styles differ from country to country. But the principle remains the same: Business letters should use a formal language and style, but they should not be overly "stuffy." Whatever the case, business letter-writing is an art that needs to be learned and understood if your business is to operate as professionally as possible. A well-written letter in the correct format reflects a certain kind of esteem on the way you run your business. Visit www.Grammar.com, download GrammaRight, and find out everything you need to know about the writing of effective business letters.