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Testimonials

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BCG Attorney Search
Washington, D.C.

Technical Report Writing

Writing a report for whatever situation people find themselves in is inevitable in many jobs and careers. Not only are learners and students required to write reports for class on some topic or another, but many times professionals also need to write a report for a specific case or some experiment. Writing a report can be a time-consuming and nerve-wracking experience, but it does not have to be. Engineers or other technicians often require technical report-writing to other engineers or technicians to describe a problem and suggest possible solutions. When writing such a report, a few things might make the whole process easier.

One of the most important factors for any report, not just in technical report-writing, is a cohesive and sensible structure. It is important to structure a technical report in such a way that the reader can follow the argument being made. It is useful to write out an outline for the report before starting. This can be as simple as creating a table of contents, which arranges the order in which the report will deal with certain issues in the report. It could be as complicated as a well-organized web diagram with the links between topics indicated on the web. Whichever way is chosen, this technique can help a person organize his or her thoughts and make writing the report much easier.

The organization in technical report-writing will differ depending on the subject being discussed. Even though there are great differences that can come into any report, a rough guideline can help any author of a technical report for the first time. A typical technical report should contain a title page, declaration of originality, any acknowledgements, a table of contents, an abstract describing the report, an introduction, the main body of text with chapters, conclusions, references and appropriate bibliography, and a list of appendices as necessary.

An important consideration when doing Technical Report Writing on any subject is the audience that the report has to address. A person who is knowledgeable in his or her specific field of engineering or technical expertise may write the report, but this does not necessarily mean that the reader will have the same knowledge. In most cases, the reader will be as experienced in the field as the author, but if the audience is, for example, the CEO of the company the engineer is working for, then technical jargon and terms will not help. It is therefore imperative that the pitch and tone of the technical report fit the intended audience; otherwise the message might not be successfully communicated.

While much more can be said about the writing of a technical report, these few tidbits may be of great use. There are manuals, books, and websites that offer more detailed information and guides on technical report-writing. Remember that a technical report is a professional document and must look professional if it is to be credible. Always give credit where credit is due and never, ever plagiarize.